Event Phone: 608-732-5460

Duration: 1 Hour
Target Audience: Administrative Assistants & School Support Staff

🕒 1-Hour Agenda

1. Welcome & Introduction (5 mins)

• Brief introduction to the webinar objectives
• Quick poll: “How familiar are you with AI in administrative tasks?”
• Overview of how AI is transforming school operations, communication, and data management

2. Understanding AI in School Administration (10 mins)

• What is AI? (Simple explanation for administrative applications)
• How AI is used in scheduling, email management, and school communication
• Real-world examples of AI in reducing workload and improving efficiency

3. AI for Scheduling, Email Automation & Documentation (10 mins)

• AI-powered calendar and appointment scheduling assistants
• AI tools for automating repetitive emails and responses
• AI in document generation, transcription, and note-taking
• Live demonstration: Exploring AI-powered scheduling and email tools

4. AI-Powered Chatbots for School Communication (10 mins)

• How AI chatbots help answer common questions from parents, students, and staff
• AI-driven automated responses for school websites and communication platforms
• Classroom application: Using AI chatbots for efficient communication in schools

5. AI for Data Management & Organization (10 mins)

• AI-powered data entry, record-keeping, and reporting
• AI tools for sorting, categorizing, and retrieving important documents
• Discussion: “How can AI improve workflow in school administration?”

6. Ethical Considerations of AI in School Administration (10 mins)

• AI should enhance, not replace, human decision-making in school operations
• AI-generated school data must be secure and comply with privacy laws
• Ethical considerations of AI bias in automated decision-making
• Discussion: “How can we use AI responsibly in school administration?”

7. Hands-On Activity & Q&A (15 mins)

• Live demonstration of an AI-powered task automation tool
• Interactive task: Educators explore AI-generated reports or email automation tools
• Discussion: “How can AI be integrated into your daily administrative tasks?”
• Q&A Session: Open floor for participant questions and resource sharing

Key Takeaways:

✔ AI enhances scheduling, email automation, and documentation management
✔ AI-powered chatbots support school communication and efficiency
✔ AI assists administrative staff in managing and organizing school data
✔ Ethical AI use is essential to protect school records and maintain privacy compliance